Fathurrohman, S.Kom, M.Kom

Archivist with Achievement Ranked # 1 IPB University

Finding: Digital Archive Management

In order to improve efficiency, effectiveness and speed in managing records, digital archive management tools are provided. Digital archive management tools are created in the form of software in the form of a web-based application program called the Archive Management Information System (SIMARSIP).

Initially SIMARSIP was only for correspondence purposes, where the facilities consisted only of recording incoming and outgoing letters, searching archives, as well as incoming and outgoing mail recap reports. At present facilities are provided regarding the determination of archive classification, so that the records retention schedule (JRA) is easily monitored and recapitulated. This new facility refers to the Rector’s Decree (SK) No. 13 / IT3 / TU / 2017 Regarding the Archive Retention Schedule in the IPB Environment, all classification data types of archives and JRA in the Rector’s Decree are already stored in the program, so users only choose it.

The implementation of the use of SIMARSIP has been socialized and conducted training for archiving officers in all departments at FMIPA. Through SIMARSIP, the pile of “Enough in the Hands” archives.

The future development plan is to provide official manuscript notification facilities (to trace the track record of the creation of archives already in the process / stages), making official manuscripts on line, making minutes of records destruction and archive transfers.

Advantages:

• Provide archive backups in the form digital
• Help archives / correspondence officers in searching archives quickly (inunit of seconds)
• Help archiving managers in make archival related reports up to date anytime and anywhere course (list of decree, list of assignments, list cooperation, list of incoming letters, list of letters out, list Retention Archive Schedule)
• Can share documents with work units other
• Can send documents / archives to leadership via e-mail without having to open a personal email.

Appreciation :

• Finalist (Top 5) Best Archivist 2023 National level (ANRI)
• Finalist (Top 10) Best Archivist Ministry of Ministry of Education, Culture, Research, and Technology Level 2020
• Champion 1 Educational Achievement Staff IPB level Archive Category 2019
• 1st Place Educational Staff Achievement IPB Level Academic Year Category 2010
• 1st Place Educational Staff Achievement National level academic year category 2010
• 2nd Place in IPB Staff Blog Web Contest Category Educational Personnel in 2012
• Microsoft Certification Excellence (Office Excel) from Microsoft the year 2010